Proforma Invoice Generator Free

What is a Pro Forma Invoice ?

It usually includes:
1. A description of the products or services.
2. Estimated prices and total costs.
3. Shipping charges and delivery terms.
4. Payment terms and conditions.
5. Buyer and seller details.

👉 In simple terms, a pro forma invoice is like a commitment from the seller that gives the buyer a clear idea of what to expect in terms of costs and terms, before the final invoice is issued.

Key Points about Pro Forma Invoice:

Purpose: Acts as a quotation or estimated invoice, not a final payment request.
Binding?: Not legally binding, but shows intent to provide goods/services at the listed terms.
Common Uses: International trade, customs clearance, or when buyers need a cost estimate for approval.
Difference from Commercial Invoice: A commercial invoice is used for actual payment and customs, whereas a pro forma invoice is just an initial estimate.

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Pro Forma Invoice vs Commercial Invoice

Feature	Pro Forma Invoice	Commercial Invoice
Purpose	Acts as a quotation or estimated invoice before the final deal	Serves as the official request for payment after goods/services are delivered
Legality	Not legally binding; only shows intent	Legally binding financial document
Issued When	Before the sale is finalized or before shipment	After the sale is completed and goods/services are delivered
Payment	No payment is made on a pro forma invoice	Payment is due based on the commercial invoice
Customs Use	Used for customs pre-clearance and import approvals	Required for customs clearance and taxation
Details Included	Estimated prices, product/service description, shipping charges, terms & conditions	Actual prices, quantity, buyer & seller details, tax/VAT, total amount due
Flexibility	Can be modified or adjusted easily	Cannot be changed once issued (except through credit notes)
Use Case	When the buyer needs an official cost estimate for approvals or financing	When the seller needs to collect payment or clear goods with customs

Steps To Use Free Proforma Invoice Generator Online

Details of Free Proforma Invoice Generator Online Tool

Our Free Proforma Invoice Generator Online tool is designed to make invoicing simple, fast, and professional. Here’s a complete guide to its features:

1.Enter Proforma Invoice Details

Proforma Invoice Number: Each invoice is assigned a unique number that can be edited for better record-keeping.

Invoice Date: Records the exact date of issue.

Due Date: Lets you set a deadline for client review or payment.

2.Add Your Business Details

Enter your company name, business address, and email ID to personalize the invoice.

3.Customer / Client Information
Client / Customer Name:
Enter the name of the person or business you’re invoicing. This ensures the invoice is personalized and addressed to the correct recipient.

Customer Address:
Fill in the complete address of the client. It’s essential for accurate records and ensures proper delivery of the invoice.

Contact Information:
Include the client’s phone number and email address to maintain clear communication in case there are any questions or follow-ups regarding the invoice.

4.Item Description & Billing Information
Item/Service Description: Clearly define the product or service you’re billing for.

Quantity: Mention the number of items, hours, or units.

Price: Enter the unit price. The tool auto-calculates totals.

Total: Shows the subtotal for each item.

5.Additional Charges
If taxes or extra fees apply, you can enter them easily. The tool automatically calculates the tax amount.

6.Total Invoice Amount
Subtotal: This is the sum of all item totals before taxes.
Tax: The total tax calculated based on the applicable tax rate.
Grand Total Amount: Final payable amount after taxes.

7.Save, Print, or Download
Click the Generate PDF button to download your proforma invoice instantly. Save it for records or share it directly with your clients.

By following these steps, you can Easily create and Generate professional Invoice, for your Business.

👉 Important Note: Always download your invoice before refreshing the page to avoid data loss.

Frequently Asked Questions (FAQs)

Thank you for using our Free Proforma Invoice Generator.

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