Delivery Challan Format & Templates

In day-to-day business transactions, goods are often moved from one place to another — sometimes for sales, sometimes for approval, or even just for internal transfers. In all such cases, documentation is very important to ensure transparency and avoid disputes. One of the most commonly used documents in such situations is the Delivery Challan.

Many businesses, especially small and medium-sized enterprises (SMEs), often search for a free delivery challan format that they can easily use, customize, and print. In this blog post, we’ll explore:

• What a delivery challan is.
• Why it is used in business.
• Mandatory fields that every delivery challan format must include.
• Different types of challan formats (Word, Excel, PDF).
• Free downloadable formats.
• Tips on creating and customizing your own challan.
• Free Delivery Challan Generator Tool – Create and Make Unlimited Free Delivery Challan for Your Business.

What is a Delivery Challan?

A delivery challan (also called dispatch challan or delivery slip) is a legal document issued when goods are delivered from the seller to the buyer, or from one branch to another, without necessarily involving a sale invoice.

Unlike invoices, delivery challans may or may not include the price of goods. They primarily serve as proof of delivery.

Key purposes of a delivery challan:

• Acts as proof that goods were dispatched.
• Helps in confirming receipt of goods at the customer’s end.
• Used for transporting goods without a sale (e.g., job work, samples, returnable items).
• Ensures smooth GST compliance in India (as per GST rules, delivery challan is mandatory in certain cases).

What is a Delivery Challan?

Businesses use delivery challans in different scenarios, such as:

1. Transport of goods for job work – Example: sending raw material to a third-party manufacturer.
2. Goods sent for approval – Example: jewelry, clothing, or machinery sent for customer review before purchase.
3. Returnable goods – Example: containers, cylinders, or machinery parts.
4. Products Stock transfers between branches – Example: Transporting and shifting goods from warehouse to retail outlet.
5. Delivery of free samples – Especially in FMCG, pharma, and cosmetics industries.

What is a Delivery Challan?

Mandatory Details in a Delivery Challan Format

A well-structured delivery challan format should include the following information:

• Challan Number & Date (unique for tracking).
• Company Name, Logo & Address (issuer details).
• Receiver Details (name, address, GSTIN if applicable).
• Description of Goods (item name, HSN code, quantity, unit).
• Reason for Transport (job work, approval, sample, etc.).
• Signature & Stamp (authorized signatory).
• Mode of Transport & Vehicle Number (for logistics record).

Free Delivery Challan Format Templates

Delivery Challan Format in PDF

1. Non-editable, professional format.
2. Easy to share via email or WhatsApp.
3. Best free Delivery Challan for businesses.
4. Sample Delivery Challan Format (Content Structure)
5. Header Section
6. Company Name & Logo
7. Address & Contact Info
8. Delivery Challan Number & Date
9. Receiver Details
10. Customer Name & Address
11. GSTIN / PAN (if applicable)
12. Item Table
| Sr. No. | Item Description | HSN Code | Quantity | Unit | Remarks |
13. Footer Section
14. Authorized Signature
15. Company Seal
16. Transport Details

Benefits of Using a Ready-Made Delivery Challan Format

1. Saves Time – No need to design from scratch.
2. Error Free – Standard formats reduce mistakes.
3. Professional Look – Enhances trust with customers.

Sample Delivery Challan Format

Delivery Challan	Challan No.: DC-001	Date: 17-08-2025
From (Company Name & Address):	To (Receiver Name & Address):
ABC Traders Pvt. Ltd. 45, Industrial Area, Mumbai – 400001 GSTIN: 27ABxxxxxxxx	XYZ Enterprises 120, Business Park, Pune – 411001 GSTIN: 27Xxxxxxxxxxxxx
Mode of Transport: Truck	Transporter Name: Fast Movers Logistics
Place of Supply: Mumbai	Delivery Date: 18-08-2025

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S. No.	Description of Goods	HSN Code	Quantity	Unit	Rate (₹)	Amount (₹)
1	Steel Rods	7214	50	Pieces	500	25,000
2	Cement Bags	2523	100	Bags	300	30,000
3	Paint Buckets	3208	20	Buckets	450	9,000

Particulars	Amount (₹)
Total Value of Goods	64,000
Add: Tax (0)	0
Grand Total	64,000

Delivery Challan Template | Delivery Challan Format | Delivery Challan quotation sample pdf

Delivery Challan Format PDF

Conclusion :

A delivery challan format free download can save time and ensure your business maintains professional and legal documentation for goods transport. Whether you choose Word, Excel, or PDF, make sure your challan includes all mandatory details to avoid disputes and comply with GST rules.

If you want a quick solution, try using an online delivery challan generator tool – it’s fast, customizable, and saves a lot of effort.

By using the right format, you ensure smooth goods delivery, transparent records, and better customer trust.